Initiated regular staff meetings, training/development opportunities, and technology tools to automate routine functions, advance open communications, facilitate teamwork, and improve morale. Planned, organized, and the managed the administrative task and provided direct support to the Director of Joint Military Intelligence Training College (JMITC), as well as other faculty members. Ordered office supplies and kept record of purchasing receipts. 本日の日本での49 Executive Assistantのトップ求人。プロフェッショナルな人脈を構築することで、キャリアアップにつながります。LinkedInでは、毎日Executive Assistantに関連する求人が掲載されてい … Audited and certified payroll for over 40 employees. Summary : Self starter that works well under time constraints and pressure. Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards. Maintained current and active credentials for all licensed, registered and certified employees and prepare for audits. Served as a back-up time keeper Process H-1B VISA application and other employment authorization paper work. SUMMARY: Remarkably talented and resourceful Executive Secretary with more than six years experience in assisting administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government. Generated and calculated the account executives commission reports, appointment reports and travel and expense reports for 6 branches. Participated in various projects to improve the patient visit experience. Skills : ECW, NextGen, Kronos, Gateway Clearinghouse, Navicure Clearinghouse, Mckesson Clearinghouse, Microsoft Office. Reported attendance hours and entered into the State wide reporting system online. Summary : Experienced, resourceful, and dependable in all aspects. Maintained all calendar events, appointments, and in house meetings. Competent in arranging business appointments, travel documents, air tickets and accommodation, taking notes at meetings and providing general assistance during presentations. Assisted with preparing communication for public dissemination - mass distribution mailings for city, state and federal legislative members, Transcribed all meeting minutes and dictation for correspondence and confirmation of action items, Reviewed and edited monthly and quarterly reports presented at board meetings attended by city officials and members of the media, Realized and implemented ways to cut spending on office supplies, saving the department hundreds of dollars each year, Planned meetings and assisted with "ground-breaking" ceremonies and other city events by managing vendor services and attendee lists, Organized and maintained filing system for inter-departmental use, Recorded the minutes of weekly board meetings and shared the minutes with officers and members on the Google Drive, Prepared the 2013 national workbook, submitted the nomination forms, and helped the organization achieved Superior Chapter, Divided tasks into assignments, delegate responsibilities to committee members, and ensure that assignments are finished on time. Served as Office Manager and Contract Administrator for vending machines covering 50+ buildings. Scheduled video conferences and meetings. Advocated and worked collaboratively to standardize processes, procedures, and communications. Outstanding communication and interpersonal skills. Processed reimbursements and cash advances. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Compiling of Board of Directors books. Murray Real Estate System, Answered phones and directed to the proper party, Greeted and directed all visitors to the office including tenants and business associates. To be a successful executive secretary, the following traits are expected – proficiency in MS Office and back-office software; in-depth knowledge of accounting procedures and office management, familiarity with research methods and outstanding negotiation skills. Objective : Professional who posses excellent product skills in Publication domain (school / college education in India) with pioneer of publications -Oxford University Press, India (private entity of Oxford University, UK) as Regional lead in marketing department. Used the Intranet Quorum (IQ) correspondence management system (CMS) from the ACS Desktop Solutions, Inc. A correspondence management system that allows offices to keep a central data base information about constituents, mail and workflows. Skills : Microsoft Office, Typing - Over 60 Wpm, Office Equipment, Filing, Answering Phones, Customer Service, Excel, Organizational Skills, Communications. Paid monthly vouchers for travel and sales invoices. Processed 20-30 invoices monthly. An executive assistant resume summary should effectively focus on the individual’s knowledge of ensuring the smooth running of an office, working on both one on one basis with executives, and on a broader basis with internal and external clients. Maintained confidential personnel files and submitted changes/updates for employee information records to Human Resources. and Finance Services. Qualifications Summary Accomplished executive assistant offering 12 years of administrative experience reporting to a CEO and other top executives. Provided back-up for other administrative assistants. Coordinated day-to-dayoperations of the office, including: mail, phones, visitors, expenses, catering and supplies. Follow up on letters for potential jobs, including resumes, prior job reports or any documentation requested. Prepare letters of interest for prospective clients. Coordinated meetings between professors and students based on each professor's calendar availability. I'm proficient in Microsoft office as well as company specific software. Trustworthy, ethical, and discreet, committed to superior customer service. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree. Job Duties and Tasks for: "Executive Secretary and Administrative Assistant" 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.2) Open, sort, and distribute incoming correspondence, including faxes and email. [OBJECTIVE] Executive Secretary [SUMMARY] 12+ years experience in providing secretarial and administrative support. Initiated and forwarded work requests. Created charts and produced slides for presentations using Power Point. Developed and maintained complex corporate reports including weekly Chairman's Reports. Periodically met with University President to review proposals. Prepared meeting agendas, and gave prospect donor profile presentations at board meetings. Aided President in meeting deadlines, scheduling meetings, and resolving pressing issues. © 2021 Job Hero Limited. Their duties and responsibilities include: Answering phones and directing the calls to the correct people. Executive Secretaries are highly skilled professionals who support executives or management in an administrative capacity. Executive Secretaries are administrative assistants who also complete more complex functions such as database management or interacting with stakeholders. Coordinated meeting room set-up, menu selection, group dinners. Performed diverse administrative support for SVP. Excellent domain expertise in school education, extensive knowledge of products specific to publications. Executive Secretary LIVE Lucy Brazier’s The Modern Day Assistant as a Strategic Business Partner Advanced Certificate for the Executive Assistant: ACEA Speaker Bureau Team Events #ExecSecTech Parallel Industry Events Provided administrative, technical and clerical support to CEO. How to write a resume profile summary. Arranged travel for the Directors and management through website or company travel sites. Improved invoice payment time 90% by tracking through A/P system and following up with approvers. Summary : Administrative Professional I am seeking a part-time position that will allow me to utilize my experience as an organized, professional with extensive experience and proven results in planning, coordination and reporting. Executive secretaries combine technological savvy with effective personal interaction to add significant value to their organizations. Answered telephones, maintained calendar, prepared correspondence, work on Excel spreadsheets, mail merge documents. Travel arrangements were also coordinated for company guests for the purpose of roundtable meetings. Proven record of … Successful resume examples emphasize organizational skills, previous experience in administrative positions, good communication abilities, computer literacy and proactivity. Order all office supplies and keep stationery stocked, especially for last minute reports. Skills : Microsoft Word, Outlook, some Excel; Speak and write Spanish fairly, Customer service oriented. Assisted with customer service; chaired customer service committee. Created a network database for the purpose of improving the efficiency of corporate infrastructure. An Executive Assistant job description clearly defines the responsibilities, duties and qualifications needed for the position. Find out what is the best resume for you in our Ultimate Resume Format Guide. Grew practice by over 50% by gaining record referrals and new patients, Recognized with multiple "Blue Ribbon" awards which were initiated by patients and administered by physician, Developed procedures for scheduling which allowed for a more efficient schedule and created a system to ensure patient confirmations: this decreased the amount of no-show appointments by over 20% and increased revenues, Responsible for all chart preparations and medical record completions, Handled complex patient complaints and collection issues while providing excellent support, Managed a very large amount of incoming calls and multi-tasked to schedule numerous procedures, prescription requests and handled general patient inquiries, Developed procedures to more efficiently managed day-to-day office functions which were adopted by numerous other practices within the clinic. Objective : I am looking for a position with a stable company that will utilize the knowledge I have gained in not only the medical field but also management and leadership abilities for their benefit but also mine. Served the Chief Compliance and Internal Audit Officers Performed complex administrative and secretarial support. Posted open positions both internally and externally, and contacted outside staffing agencies to recruit for open positions. Prepare meeting agendas and carefully monitor all action items. Executive Secretary Jobs Executive secretaries and executive administrative assistants have some similarities, but executive secretaries work directly for and provide close administrative support to an executive. Coordinated scheduling, screened communications, and permitted/denied access. View the profiles of professionals named "Executive Assistant" on LinkedIn. Prepared and reviewed all incoming correspondence for director's signature. Selected to provide Administrative Support for OneBook Program ( a multi-year large complex project for accounting system): Managed and controlled calendar; Coordinated and handled logistics for Steering/Executive Committee Meetings; Managed/maintained conference rooms; Acted as liaison with multiple contractors associated with OneBook (SunGard, Ernst & Young); Compiled and edited input from program leads for biweekly newsletter; and Executed OneBook Star Award. View the profiles of professionals named "Executive Secretary" on LinkedIn. Managed Chairman's line of credit payments, five checking accounts, safe deposit box, reconciled bank statements and submitted monthly balance sheets to Director of Finance. What Does an Executive Secretary Do? Provided high-level administrative support to Vice President for University Advancement, Executives and Board of Trustees in a top-tier Catholic higher education and human service institution. Scheduled interviews with domestic candidates handling all aspects of travel and meeting schedules for out-of-state candidates. Target was 100% customer satisfaction report back to Vice President, Create/update Power Point presentations for upper management review/staff meetings, Coordinate calendars, travel for Vice President and Directors, Provide Client Revenue reporting (IMT) on a quarterly basis to Purchasing department as well as other internal clients as needed, Responsible for updating monthly Global Net Promoter Score reports for Vice President, Responsible for B2B support (creating POs) and maintained vendor's services active, provided monthly statements to Vice President/Directors with current balance information for each account. Managed and tracked all military evaluations for final processing. Assistant Secretary, Executive Secretary, Executive Assistant and more on Indeed.com Executive Secretary Jobs - January 2021 | Indeed.com South Africa Skip to Job Postings , Search Close Ordered and maintained office supplies for Compliance and Audit departments. Proven record of excellence and dependability. Compiled stock options and bonus report for senior management. Executive secretaries complete administrative tasks on a daily basis and are expected to be professional and competent in their lines of work. Legal Executive Secretary Resume. Performed legal, secretarial and real estate work as required. Prepared extensive international travel arrangements including passport and visa, Preparation of expense reports including entering into SAP, maintaining receipts, as well, Responsible for time entry (regular, vacation, sick) into SAP for product service line. Gather information on a particular geotechnical field and prepare statement of qualifications. Prepared Accounts Payable paperwork necessary to process invoices. Skills : Word, Excel, Publisher, PowerPoint, Adobe Professional, Outlook, Gmail, Google Docs, Executive Management, Office Manager, Instructor, Volunteer. Skills : Microsoft Word, Outlook, Some Excel; Speak And Write Spanish Fairly, Customer Service Oriented. Attending meetings and keep minutes. Used personal computer to type purchase requests, travel vouchers, and general supply requisitions and maintaining the budget, monthly and quarterly and reconciliation forms for American Express. Coordinated offsite Fall Strategy and budget meetings with top corporate leadership and contracted food and beverage services. As an Executive Secretary I provided ongoing support to the VP/COO and Directors.Major responsibilities included: Provide a high level of support to Senior Vice President as well as Vice President, Effectively managed daily emails, calendar and nursing staff concerns for Vice President of Nursing Department, Provided office support to President/Vice President/Maintenance Staff. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. Strong research, planning and organizational skills. In charge of all marketing activities: coordinated seminars and maintained and updated client mailing lists for dissemination of promotional discounts, monthly newsletters and brochures. Proactive, independent, good judgment, and very organized. Maintained CEO's calendar, coordinating schedule of meetings, daily operations, conferences and special projects. Arranged business travel and processes related expense reports. Bolstered efficiency through organizing records and maintaining extensive client database. Education: A high school diploma is enough for most entry-level jobs, but those with associate’s or bachelor’s degrees in business-related fields will be more marketable. Managed logistics for mid-level executives during the confidential phase of shut- down. There are 30+ professionals named "Executive Secretary", who use LinkedIn … Project management that includes development and budget experience Creative and flexible. Facilitated the travel management for internal employee and the clients. Excellent interpersonal and communication skills. Effective in managing resources, priorities, and effort to get the job done consistently within stated time constraints. Coordinated functions such as retirement ceremonies, tours, briefings and award ceremonies. Engaging at building working relationships based on helpfulness, reliability and trust. 45-60 hours per week.Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.Planned logistics for executive travel and scheduling, meetings, conferences and special events. I frequently see job titles like “Executive Secretary at ABC Company.” In fact, using your current job title with nothing more will do very little to help you get found on LinkedIn. A successful administrative assistant can work in any … Completed many monthly reports for executives. Monitored gift activities and assess flows, patterns, and trends to support university fund-raising strategies. Supported executive vice president and staff of 20 field relationship managers. All rights reserved. Summary : Top-notch, dedicated and honorable assistant with over 12 years of comprehensive and specialized training in a fast-paced, multi-task environment with the ability to prioritize accordingly. Most executive secretaries assist CEOs, vice presidents or other executive-level positions. No formal education is required for the role, although degrees in related fields are common experience in Executive Secretary resumes. Coordinated all special breakfast and luncheons for guests visiting the company. Performed comprehensive administrative services to all other Directors and Group Leaders. Performed follow-up on each individual case until resolution achieved. Coordinated travel arrangements and set up and maintain files for the Director of Operational Services as well as the Director of Admin. Executive administrative support to Vice President of Global Client Experience, 3 Directors including their respective staff members. The executive secretary is accountable for organizing and maintaining the executive schedule and also assist the team in performing various administrative tasks. 43-6011.00 - Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Assisted in updating and administering emergency evacuation procedures, and safety guidelines. Performed personal duties for Chairman including maintaining four residences and purchasing personal items. Examples and tips to write a professional profile that’ll make your resume stand out, with quick & clear advice. Arranged PowerPoint slides for presentations to support guest lecturers visiting the agency. Produced letters, memorandums and minutes of meetings from notes. For more information on what it takes to be a Executive Secretary, check out our complete Executive Secretary Job Description. I'm a fast learner and well organized. Prepared agendas and scheduled meetings for executives. Edited and prepared documents and letters for distribution. Monitored daily census of inpatient and outpatient units, Resolved and monitored physician billing issues and their impact on revenue, Monitored the implementation and updates of policies and procedures. Prepared confidential reports and compiles compliance and audit data. Efficiently managed Microsoft Outlook Calendar to facilitate scheduling of meetings. Provided support to facilitate a $25 Million campaign report, necessitating research on input specifications in preparation for successful delivery and scheduled training sessions for electronic screening software, Prospect Information Network (PIN). Prepared general correspondences, memorandums, reports, schedules, meeting minutes, and other materials from rough draft, copy, marginal notes or verbal instruction. It is essential to write effective job descriptions to attract the best candidates. Perform a variety of key relations functions, addressing inquiries of current and potential faculty members, Played key role in design of department's website, collaborating with Web developers to identify and define essential components of site functionality. Handled all administrative tasks: scheduled travel arrangements, interviews, client and staff meetings, answered phones, filed and faxed correspondence. Provided exceptional customer support, and streamlining office operations for major productivity gains. Open files after making sure that all billing information is correct and complete to be used for accounting purposes. Prepare, format and prepare and bind all reports for professional presentation. Prepared and administered final exams, midterms and course evaluations. Arranged multi-site meetings and set-up video conferencing. Worked in partnership with Director of Information Technology and assisted with the transfer of Prospect Information Network data from Jenzabar database. Worked with Corporate Counsel on a variety of issues. Collaborated with Senior Financial Aid Officer to write, submit, and track student scholarship grants. Acted as liaison between staff and VP/COO, Coordinated VP/COO calendar, meetings, events and maintained travel for VP, Directors and Staff, Complied and organized information and minutes for Quality Council and Leadership Meetings, Created presentations, databases and conducted research as requested, Assisted with coordination of company events and trainings, Facilitated building management to include updates, repairs and changes made to facility, Maintained strong attention to detail and confidentiality, Meticulous and extensive calendar management; scheduling of detailed, multi-party meetings as well as executive level Town Halls with Conference Calls and Live Meetings with over 300 attendees, Organized details of agendas, meetings, itineraries, travel arrangements and expense reports, Keep on-going Action Log for projects from staff meetings and team leader meetings, Along with planning and coordinating staff meetings and other team meetings/events (includes ensuring audio visual requirements are in place), Helped in development of reports and presentations of executive levels, Confidential and sensitive information is handled very carefully, Maintained and updated attendance records of 130 departmental personnel, Proactively distributed notices and rallied nursing staff to attend in-services, conferences and community events, Continually liaised with Accounting Department and nurse managers to facilitate budget updates and reports, Systematically maintained log of performance evaluations and assist with other Human Resource processes, Scheduled meetings, webinars for executive staff including troubleshooting any IT concerns, Continually updated policy and procedure manuals including unit specific manuals, Ensured department upkeep, ordered general and capital supplies, Maintained accounts receivable/accounts payable journals and prepared bank deposits, Hands on experience in heavy data entry and correspondence, Addressed and resolved tenant issues regarding both billing and apartment maintenance, Maintained monthly rollover of B.J. Assisted with coordination of events such as clinic presentations, official federal and state visits, health fairs, community projects, holiday events, strategic planning, employee recognition events and staff in-services. Highly organized, energetic and dedicated executive secretary strongly motivated to be of service putting much positive stance into every piece of work. Effectively managed direct reports; prioritized tasks, processed weekly payroll sign-off and completed annual evaluations. Close interaction with external clients, providing escalation of issues to OOP/Advocate team. Provided ongoing support for other Business areas outside of Global Client Experience: Maintained executive's calendar - planning/scheduling meetings, conferences, teleconferences and travel. Bachelor Of Arts In Music Management & Performance, Administrative Summary Statement Examples, How to write Experience Section in Administrative Resume, Action Verbs to use in Administrative Resume, How to present Skills Section in Administrative Resume, How to write Education Section in Administrative Resume. Set up appointments, and arranged schedules using Microsoft Outlook. An executive secretary job, presenting wide experience in office administration, project planning and customer rapport. Personable and professional under pressure. Enrolled prisoners in school inside the prison, scheduling class times for each. Uses independent judgment, minimal direction while having a solid, highly developed sense of responsibility and excellent interpersonal skills. Vast knowledge in Microsoft Office applications and other related office software. Organized Off-sites/Town Halls/Group celebrations. Reviewed a variety of data for accuracy, completeness and conformity to established standards and procedures. Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Registered vehicles; maintained insurance policies and dealt with insurance agents regarding coverage. With administrative and secretarial support of 20 field relationship managers the position managed complex daily calendar and of. Fast-Paced customer service, minimal direction while having a solid, highly developed of. University fund-raising strategies productivity gains plan of action meeting schedules for out-of-state candidates long and! 'M proficient in Microsoft office applications and other providers for off- site business meetings are highly skilled who... Chairpersons with administrative and clerical support, midterms and course evaluations chart for the,. 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Complex administrative and secretarial support directly reported to the Chairman & CEO, meetings... Of prospect information network data from Jenzabar database terms and pricing agreements with hotels and other executive secretary profile summary and!
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