Case 1: Pivot Table report based on an Excel Table. I have been doing this monthly for several years and this month I am unable to create the pivot table and I need help. I suggest you do a quick test - create a new workbook in 2016, import the tables using the table view, then see if it is greyed out. Skill level: Beginner The date grouping feature of pivot tables is a great tool that can save us a lot of time. In the screen shot below, The category names are in the left column, and the products for each category are listed below the headings. I found the same as Deborah Arndt i.e. Sort an Excel list into numerical, date or alphabetical order to organise your data into a more useful arrangement. You can follow the question or vote as helpful, but you cannot reply to this thread. Hi, I have a simple pivot table: source data ID name date 1 name1 12.1.2013 2 name2 14.1.2013 3 name3 13.1.2013 My Pivot table is only meant for sorting (filetring etc.) For some reason I now see that a Years Field has been automatically created for me and I can not group them because the Group Field is grayed out. I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. To ensure that you have only one active sheet in order to enable Soft and Filter icon, right click on the sheets and click on Ungroup Sheets. Another reason why the Sort and Filter icon is grayed out is because a part of your data is within a table and the other part is not. This is excel 2003 on windows xp-pro with sp2. When you select an entire column, you're actually selecting the table and all of the cells unrelated to that table. Posted by 9 months ago. Next, I asked my friend to confirm that the pivot table was connected to the correct table – there were a couple of other tables in the workbook. There are no "values". I'm simply looking to sort the values from highest to lowest, column B. I can only sort the "Row Labels" field in alphabetical order. Let’s sort in descending order. Any ideas what I'm doing wrong? On the Home table, click Sort by Column. Sort a Pivot Table Field Left to Right . To sort pivot table data in this way, right-click a cell in […] If you have multiple row fields, it is just as easy to sort using the invisible drop-down menus that appear when you hover over a field in the top of the PivotTable Fields list. The date field will be placed in the Report Filter of the Pivot Table. To sort a pivot table by value, just select a value in the column, and sort as you would any Excel Table. Learn For FREE. A Sheet can be unprotected by going to Review Tab and then clicking on Unprotect Sheet. Yet another reason for the Sort and Filter icon to be disabled is because the Sheet is protected. We can do the same thing with Orders. Thanks for your feedback, it helps us improve the site. Under the Horizontal Axis Labels section (on the right) the Edit button is greyed out. As long as I don’t have any entire columns or rows selected, they are not greyed out, but as soon as I select any column or any row, they are. How to do dynamic named ranges. Consider the pivot table and pivot … The Filter button is greyed out. Excel displays the Pivot Table Wizard. The 4 Step Framework to ADVANCE Your Excel Level within 30 DAYS! Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. Sorting a numeric field in my Pivot Table is greyed out. Otherwise, it might be a one-time glitch. Drop the data into Excel into a table. BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. Say that you want to sort the pivot table information by product in descending order of sales to see a list that highlights the best products. If your pivot tables use Compact layout, you see a drop-down menu on the cell with Row Labels or Column Labels. The Sort and Filter icon will now become active. As always, we can hover over the sort icon to see the currently applied sort options. If this is the case, you will notice that more than one sheet is active at the bottom of the screen. I had this issue and solved it by changing the Table to a range (Design > Tools > Convert to Range) and then re-creating the table (Insert Table). This would cause the sort and filter to be disabled. Let’s remove Sales, and add City as a column label. Another reason why the Sort and Filter icon is grayed out is because a part of your data is within a table and the other part is not. This thread is locked. Once you have a hierarchy in your pivot table, you can use the Drill Down and Drill Up buttons that are perpetually grayed out in the ribbon. the data according to the date. Excel offers a number of different variations of the line graph. "sort and top 10" is greyed out on the pivot table tool bar, i.e. It is an HP laptop, but the same occurs on my desktop, p3 w/w2k-pro, with excel 2002. While creating a pivot table i insert in a data model. Solved: Pardon, as I am still a novice with Spark. Let’s remove Sales, and add City as a column label. When I select the 'INSERT' button the 'pivot table' is greyed and I cannot create a pivot table. The Pivot Table will show the number of visitors by months. You will see the total sale amount of each month is added to the Grand Total row of the pivot table.. 2. Lets say you have a list of customers and account numbers and you want to sort them from Largest to smallest by Turnover. I am trying to add a calculated field into my pivot table - but the option is greyed out. Learn how your comment data is processed. Strange. I am running Excel 2011 for Mac. Now we would like to create a Pivot Table report to see how the number of visitors is spread through the months. Matt Allington is Self Service BI Consultant, Trainer and Author of the Book "Supercharge Power BI". If all buttons are greyed out, it certainly looks like the workbook is shared or the sheet protected. To sort click on the shaded heading for ,say, customer. Make sure that the BasicCalendarUS table is open in the Power Pivot window. or ??? I have looked online to try and find a solution, however none of them are applicable to me. Learn how to change a Pivot Table back to the classic display of version 2003 and earlier. Case 1: Pivot Table report based on an Excel Table. 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I can see that excel can sort by "Values in selected column" BUT its greyed out for me. Now we would like to create a Pivot Table report to see how the number of visitors is spread through the months. Sort, Filter plus more. None of these reasons apply. Select any cell within a table and go to Insert/Pivot Table. First let’s do it in Excel. Drop the data into Excel into a table. Use the keyboard shortcut “Alt, D, P”. Thanks. solved. When I select the 'INSERT' button the 'pivot table' is greyed and I cannot create a pivot table. The Pivot Table … However, when the selected cell is part of a Pivot Table, the button is greyed out. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. As per an explanation found here by Mac CPub fro Excel 2011 (for OS X) supposedly you can sort "Grand Total" columns as per the following: "... Excel for Mac doesn't have a "Sort by Grand Total" option, but you can select the grand total column and then use the Sort button on the ribbon to do this." Question: I am trying to sort a column alphabetically but the Excel Sort and Filter icon is grayed out. If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! Mike Shanahan The Mark as Date Table dialog box appears when you click Mark as Date Table button or choose Date Table Settings in the Design tab of the Power Pivot window. Solved: Pardon, as I am still a novice with Spark. solved. The Sort and Filter icon will now become active. Otherwise, it might be a one-time glitch. But as soon as I created the MONTHNUM column in my Data Model, and used the sort MONTH by MONTHNUM, it worked like magic. If you need to sort total sale amounts of three months in the pivot table horizontally, please do as follows: 1.Please follow Step 1- 3 of above method to create the pivot table. Required fields are marked *. So the data was in the source table, but not in the pivot table. Pivot tables have to be sorted within the table. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. The only way to tell for certain if a cell is contained within a Table is to click on it and look at the Ribbon. To sort a pivot table column: Right-click on a value cell, and click Sort. How do I reactivate the icon? If an array is passed, it is being used as the same manner as column values. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" Learn more in my Excel power pivot book . Let’s sort in descending order. had to copy workbook to a new workbook, by selecting all cells and pasting values / format only, Your email address will not be published. If an array is passed, it is being used as the same manner as column values. custom subtotal in pivot table greyed out I am trying to work out a 13 week average for my work, however when i go to field settings, custom subtotals is greyed out. Webinars. Using the Power Pivot add-in, you can change the sort so that months appear in chronological order. Close. I solved it by copying the data to a new tab using the option to copy only the data.. That worked. Usually you sort a pivot table by the values in a column, such as the Grand Total column. By sorting, you can highlight the highest or lowest values, by moving them to the top of the pivot table. I am trying to add a calculated field into my pivot table - but the option is greyed out. I was given a spreadsheet today that I would like to add filters to and probably sort. Right click on the x axis. If you build your pivot table using the Data Model, you can use the Diagram View in Power Pivot to create a formal hierarchy. In this case, the Sort and Filter icon will be grayed out and Excel will not allow you to sort the data. If all buttons are greyed out, it certainly looks like the workbook is shared or the sheet protected. If you try to pivot off this data, the calculated field will still be grayed out. You can sort pivot table data in the same basic way that you sort an Excel list. BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. Skill level: Beginner The date grouping feature of pivot tables is a great tool that can save us a lot of time. The sort issue is likely happening because you're data is part of a Table. 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